1. Preparation

• Familiarise yourself with the programme/SDLLG Project
  - Try and find out anything and everything about the project
  - Solicit as much background information as possible
  - Talk to those who will stand to benefit
• Review the CfP guidelines
  - Read the guidelines carefully
  - Pay particular attention to the selection criteria
• Determine the deadline
  - Note the deadline at all times
  - Make sure you submit it in good time
  - Do not leave everything to the last minute
• Identify the eligible associates
  - Find out about the associates eligibility criteria
  - Find out about your possible associates
• Note the minimum requirements and eligible activities and costs
  - Note the minimum and maximum grant

  

  1. Preparation

  • Familiarise yourself with the programme/SDLLG Project
    - Try and find out anything and everything about the project
    - Solicit as much background information as possible
    - Talk to those who will stand to benefit
  • Review the CfP guidelines
    - Read the guidelines carefully
    - Pay particular attention to the selection criteria
  • Determine the deadline
    - Note the deadline at all times
    - Make sure you submit it in good time
    - Do not leave everything to the last minute
  • Identify the eligible associates
    - Find out about the associates eligibility criteria
    - Find out about your possible associates
  • Note the minimum requirements and eligible activities and costs
    - Note the minimum and maximum grant under the project
    - Note the minimum and maximum duration of the project
    - Note the eligible and non-eligible activities under the project

  
  2. What to submit

  (One hard and one electronic copy – either posted or hand-delivered)

  Evaluation Grids

  • Evaluation Grid for the Application Form
    - Maximum total score
    - Note the scores for each section

  Actual Application Form

  • The Action Objectives
    - Overall objectives
    * Explain general objective and why the project is important to the target group, in terms of the longer term benefits
    * Note that the objective will not be achieved by the project alone, it will only provide a contribution to the achievement of the overall objective.
    - Specific Objective
    * Explain what is to be achieved by implementing the project
    * Specific objective should address the core problem
    * Defined in terms of sustainable benefit for the target groups
    * There should only be one specific objective
  • The Action Justification
    - Relevance of the project to the objective/priorities of the programme
    - Identification of perceived needs and constraints. Who is the project aimed at, who are the ultimate beneficiaries
    - Description of target groups
    - Reasons for the selection of the target groups
  • The Action Activities
    - Step by step tasks, eg Activity 1,2,3 etc
    - Include a title and detailed description of each activity
    - Provide narrative detail
    - Who, what, where, when of each activity
    - Cross-cutting issues
    - Correspond to plan of action
    - Allow for cross check with Budget
  • The Action Methodology
    - How will implementation be carried out
    * Participatory approach must be shown
    * Methods of implementation
    * Procedures for follow-up & internal external evaluation
    * Role of various actors
    * Management team of the project
  • The Action Duration and Action Plan
    - Do not mention dates, month 1, month2, etc
    - Ensure all activities appear here
    - Allow for contingencies
    - Ensure that activity titles correspond to the description of the activities
    - Ensure to identify an implementing body for each activity
  • The Action Expected Results
    - Concrete outputs: be specific and quantify as much as possible (in line with OVIs)
    - Spin-off activities
  • The Applicant & the Associates
    - The applicant
    * Identity
    * Description
    * Capacity to manage and implement actions
    - The associates
    * Description
    * Partnership statements
  • Checklist
    - Simple checklist, straight forward questions, Yes/No answers
    • Declaration by the Applicant on its own eligibility and the eligibility of associates
    - Own eligibility
    * Has the source of funding/counterpart funding been confirmed
    * Undertake to comply with the rules, take responsibility and to deliver
  • Budget Details – all budget items to be further explained in Budget Justification
    - Must be presented in Kina
    - Respect the template
    - Latest quotes
    - Use main headings provided
    - Be transparent, any revenue to be generated must be shown
    - Administration cost must be kept as minimal as possible
    - The EDF fund will not be more than 85% of the total project cost
    • Budget justification with respect to;
    * Necessity for the item
    * The reason for the number of units proposed
    * The choice of unit rate applied
    The justification should make reference to the specific activities foreseen in your proposal

  Logical Framework

  • Management Tool
    - Integral to Project Cycle Management as used by the EC
    - Planning, Implementation and Evaluation
    - Links objectives with purpose, results and activities
    - Indicators show how results will be achieved and measured.

  Objectively verifiable indicators (OVI) must be; (SMART)

  • Specific
  • Measurable
  • Available/Achievable
  • Relevant
  • Timely

  
  Binding your Proposals

  • All elements of a proposal should be bound together in A4 size binder.

  When to send your proposal

  
  • Note the Deadline
  Any application received after the deadline will be automatically rejected